Cheryl Bondy, Clerk for the Town of Essex provides the statutory duties of the municipal clerk in accordance with the Ontario Municipal Act, as well as performing duties under the Drainage Act. This includes the recording of all resolutions, decisions and other proceedings of Council and ensures that actions taken by Council are communicated. In addition this department maintains the safekeeping of all official records of the municipality.

The Office of the Clerk also plays an important role in organizing the municipal election every three years, compiling voter’s lists and ensures that proper procedures are followed by Candidates and election staff.

This department is responsible for various functions, which include but are not limited to the following:

	Agendas Council meets the 1st & 3rd Monday of each month at 6:00 p.m. in the Council Chambers, 33 Talbot Street South, Essex. Holiday Monday meetings will be on Tuesday. Call for summer schedule. To be placed on the Agenda please contact the Clerk by Wednesday prior to the meeting. Council agendas are posted the Friday afternoon prior to the Council meeting. Agendas are available in pdf format and require Adobe Acrobat Reader to be installed. This software is free and available from the Adobe Website.
	Animal Control
	Birth Certificate
	Boards & Committees The Town of Essex has number of Statutory and Advisory Boards & Committees. Past policy has been that these citizen appointments usually last for the term of Council however; sometimes for one reason or another a vacancy will become available. If you are interested in serving on one of these Boards or Committees, watch the local newspapers for listings requesting that interested citizens apply or drop an This e-mail address is being protected from spambots. You need JavaScript enabled to view it to the Clerk.
	Business Licences
	By-Laws
	Commissioner of Oaths The Clerk’s Office at the Town of Essex can help you with legal documents that require signing before a Commissioner of Oaths. Contact the Clerk’s Office at 519.776.7336 between 8:30 a.m. and 4:30 p.m. Monday to Friday to arrange a mutually convenient time for signing your documents.
	Council Meeting Minutes Council minutes are available in online not posted until they are approved at the next council meeting. Usually Council meeting minutes will be about two weeks behind the current date.
	Death Certificate
	Drainage The Drainage Superintendent is This e-mail address is being protected from spambots. You need JavaScript enabled to view it . Dan is responsible for the day-to-day operations in the Drainage Department. He can be reached at 519.776.6476.
	Freedom of Information The Municipal Freedom of Information and Protection of Privacy Act provides the right of access to records held by the municipality and requires that an individual’s personal information is protected. The rules set out by this Act governs the creation, collection, use and disposition of all corporate records, regardless of medium (i.e. electronic, paper, video, etc.) Persons wishing to access any records held by the Town of Essex should first contact the department which holds the records and if access is denied through normal channels, a formal written request under the Act can be filed. The Town of Essex endeavours to provide as much information as possible without the necessity of submitting a formal request under the Act. For more information contact the Clerk. The Information and Privacy Commissioner/Ontario maintains a very complete site at www.ipc.on.ca.
	Livestock Valuer If livestock is killed by a dog or wild animal the owner may claim and be compensated for damages through the municipality. For further information contact the Clerk's office.
	Lottery Licences
	Marriage Licences
	Municipal Elections In accordance with the Municipal Elections Act 1996, as amended, the next Municipal Election will be held on October 25, 2010. The Town’s Clerks Department conducts the election including compiling and finalizing the voters’ list, providing public notification of the election process, establishing voting locations, recruiting and training election officials and tabulating and publishing election results.
	Process Insurance Claims For further information regarding insurance claims please contact the Clerk
	Request Form – Delegation to Council
	Special Occasion Certificates Special Occasion Certificates are available from Mayor Ron McDermott for birthdays and wedding anniversaries. Congratulatory messages for other types of special events will also be considered. Please contact the Clerk’s Department at 776-7336 or submit a special occasion certificate request form.